Synapse case study
Organisational intelligence
that knows your organisation.
Synapse reads an organisation's management system documents and maps every documented responsibility to a named role, with every assignment back-linked to the verbatim source text. In a recent engagement with a major North Sea operator, we ran it end-to-end across 77 Operating Management System documents, covering every role referenced in the operator's management system. The result is a complete, audit-grade record of who is accountable for what across the operator's onshore operations. Every assignment is traceable to the document and the source sentence.
Sector: Energy · Asset: North Sea operations · Engagement: Operating Management System mapping
The Offshore Installation Manager is accountable for ensuring that the Permit to Work system is maintained, current, and fit for purpose, and that all personnel operating within the system understand their roles and responsibilities.
OMS-HSE-PRO-003 · Section 2.4.1 · Assigned role: Offshore Installation Manager
What the engagement proved
4,898
role-responsibility assignments extracted
77
OMS documents processed
<0.1%
quote-verification error rate against source documents
~4,000
source pages processed
100%
of documented roles mapped
100%
assignments back-linked to verbatim source text
What Synapse delivers
Audit-grade traceability
Every assignment carries the verbatim source text and document reference it came from. When a question arises about who is accountable for a given responsibility, the answer is a citation back to the source text.
Comprehensive role mapping
Every documented responsibility maps cleanly to the operator's organisational role list, covering every role referenced across the asset base. One authoritative picture of who does what, end to end.
A system for your management system
Synapse turns the management system from a folder of PDFs into a queryable model. See which roles are referenced where, find responsibilities by document, and track edits as the organisation evolves, all in one place.
Estimated impact
Per refresh cycle
~741
Analyst-hours saved
Conservative estimate per refresh cycle, for this corpus alone.
3–5 FTE
Manual reconciliation replaced per major change cycle
6 mo → wks
Typical change timeline compressed with Synapse
£250k
Typical cost of a major organisational change exercise
Based on a conservative estimate of 5 minutes per page reviewed and 5 minutes per responsibility extracted. Real effort is likely materially higher. The 3–5 FTE, 6-month, and £250k figures reflect outcomes from a separate live operator engagement. These are internal estimates, not independently audited.
Synapse capabilities
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Smart role mapping
Match documented responsibilities to canonical organisational roles, including alias handling and asset-scoping for roles that span multiple operating assets.
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Org chart vs HR source-of-truth comparison
Show where the documented organisation drifts from the HR-system roster so gaps between what is documented and who actually holds the role are caught early.
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Management system change tracking
Track edits, additions, and removals to the documented organisation as documents are revised, so changes are visible and auditable in real time.
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Job-description generation
Derive a structured job description for every role from its documented responsibilities, ready for competency framework alignment.
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Regulatory reference mapping
Cross-link responsibilities to specific regulatory articles and standards, so every assignment carries both its source text and its regulatory context.
Let's talk
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